1. Name the application
State what must be illuminated and why: road, path, entrance, perimeter, yard, warehouse, façade, vessel, temporary work area or remote equipment. Add the country and site type.
2. Show the geometry
Provide a drawing, marked-up photo or dimensions. Include mounting height, proposed spacing, setback, available bracket or surface, and access for installation and service.
3. Describe the operating profile
Explain when full output matters, whether dimming or motion response is acceptable, and which periods are critical. For solar systems, include location, shading and seasonal constraints rather than assuming one runtime label applies everywhere.
4. Identify the energy interface
For wired systems, state supply and control context. For solar or hybrid systems, describe the site’s charging conditions, load profile, storage priority and any other connected equipment.
5. Record environmental and maintenance needs
Describe exposure, cleaning access, vibration or corrosion context where relevant, and who will maintain the system. Ask Xiuben Lighting to confirm the exact model marking and construction for the project.
6. Define the product boundary
Clarify whether the scope includes only the luminaire or also panels, poles, brackets, fasteners, controls, energy storage, spares, branding and packaging.
7. Match the evidence
List the documents or files needed and why. Confirm the legal entity, product description, exact model, configuration, date, destination and document type. A report for one submitted sample should not be silently extended to a different variant.
8. Agree the sample decision
Write down what will be checked on the sample: identity, appearance, mounting, control behavior, agreed measurements, labels, packaging and supporting records. Carry that approved description into production and inspection.
9. Add commercial and shipping context
Share estimated quantity, desired sample or delivery timing, destination, preferred shipment basis and any inspection handoff. Ask for the current response rather than relying on an old marketplace listing.
10. Keep the open questions visible
An explicit unknown is safer than an invented answer. Close each load-bearing question in the quote, drawing, sample record or order description before scaled production.
Ready to use it?
Use the quick enquiry for a short first message, or edit the solar street, garden and gate or commercial LED brief. Drafts include the page and enquiry source.